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Invite Members

Within the current workspace, Owners, Administrators, and custom roles granted the Member Management permission can invite registered users of TrueWatch to become new members of the workspace.

Invitation Entry

  1. Go to Manage > Member Management > Invite Members.
  2. In the current window, enter the email address of the invitee and press Enter.
  3. Configure the member's role and team affiliation.
  4. Optionally set a remark for this member.
  5. Confirm. This sends an invitation notification for the current workspace to the invited member. Once the member completes authentication, they can enter.

Through this entry, you can: - Invite multiple members simultaneously. - Select one or more roles to set the new member's permissions. You can also create custom roles for members via Role Management first.

  1. In the left navigation bar of the current workspace, click the "Invite Members" icon.
  2. Enter the email address of the invitee.
  3. Configure the member's role and team affiliation.
  4. Optionally set a remark for this member.
  5. Click "Confirm". An invitation notification is then sent to the member.
    • If the Settings > Invitation Approval button for this workspace is not enabled, the invited member can directly enter the workspace.
    • If it is enabled, you need to go to Manage > Invitation Records to process it. By default, the member will not be added to any workspace and requires approval from the workspace owner or administrator to join.
Note

If the role assigned to the member at the time of approval no longer exists, the member is by default assigned the Read-Only Member role.

Invitation Records

Click "Invitation Records" in the "Invite Members" window, or go to Manage > Invitation Records to view all invitation records for members within the current workspace. These records detail key information such as the invitee's email, assigned role, inviter, invitation time, and approval status.

Record List

On the Invitation Records page, the following operations are supported:

  • Filter by different statuses in the top status bar.

  • Search by nickname, name, or email.

  • Single operation: For invitations with "Pending Approval" status, you can perform Approve or Reject operations in the Actions column.

  • Batch operations: Click the icon next to the email to batch process invitations with "Pending Approval" status.

Meanings of Different Status Values

Status Value Meaning
Pending Response The invitation has been sent, but the invited member has not yet applied to join the current workspace via the invitation link.
Pending Approval The invited member has applied to join a workspace and is awaiting approval.
❗️ Approval operations are only supported in this state.
Approved Approval granted, i.e., the state after successful approval.
Rejected Approval denied, i.e., the state after failed approval.
Expired Currently, the validity period of an TrueWatch invitation link is 1 day. If the invited member does not perform the application to join operation before the link expires, the invitation record will show this status.